Our Role

Purchasing has responsibility for managing the supply chain at Michigan State University through competing, contracting, and issuing orders for required supplies, equipment, and services based upon requirements for quality, quantity, service, and delivery.

Delegation of Signature Authority

The Purchasing Department has been granted the authority to commit funds on behalf of the university externally. In most cases this is done in the form of a purchase order or contract which binds the university and supplier. With the exception of a few, individuals within units are not authorized to enter into contracts or commit university funds externally. Doing so is not binding to the university and may put the individual at risk of being personally liable for the transaction.
Delegation of Signature Authority Memo PDF


  • Consultation
  • Supplier relationship management
  • Procurement process management
  • Contract review and completion
  • Requests for information, proposal and quotation
  • Professional negotiation with suppliers
  • Development and management of strategic, university-wide contracts
  • Management of the university procurement card program
  • Problem resolution facilitation

We ensure compliance with

  • University procurement policies and procedures
  • Federal, state, and local laws and regulations

Guiding Principles

  • Deliver the best overall value that includes the lowest reasonable price
  • Implement best practices for cost containment
  • Operate within a strict code of ethics
  • Ensure procurement compliance
  • Maintain a diverse supplier base
  • Identify and recommend environmentally-responsible purchasing practices