Buying Methods

The MSU community purchases a wide variety of goods and services that are necessary to achieve the University's mission. Choosing the appropriate buying method saves time and resources.

Spartan Marketplace 

Buying from Spartan Marketplace (which includes University Stores) is the most preferred of the three purchasing methods at MSU—next is the PCard, then purchase orders.

Spartan Marketplace is an e-procurement solution that provides campus customers with a centralized, convenient, cost-effective way to make departmental purchases. MSU employees can access Spartan Marketplace after logging in to EBS.
Payment method: MSU account number through the Finance System

University Stores stocks commonly used, high-volume items. Orders can be placed using the University Stores catalog located in Spartan Marketplace or in-store at 166 Service Rd.
Payment method: MSU account number through the Finance System

PCard

PCard is a Bank of America credit card that allows departments to conveniently acquire supplies and services. Use of the PCard eliminates the need for small-dollar requisitions, disbursement vouchers, and petty cash funds.    
Reconciliation of PCard statements is managed within the Finance System.

Purchase Orders

Purchase Orders Early involvement of the Purchasing staff—particularly for large or complex transactions, will ensure better results. The PO process is initiated when a requisition is created in the Finance System.
Note: Use of disbursement vouchers is not considered a buying method—it is a payment method to be used only when you cannot use contracts, PCard, or a PO.

Lease Purchase

The University Services Lease Purchase Program provides a financing option for departments that is ideal for emergency situations or unanticipated equipment purchases. 


Suppliers Listed by Product or Service Type

Contracted Suppliers