Welcome to Purchasing

Purchasing is responsible for competing, contracting, and issuing orders for goods and services that support MSU's mission. Through strategic sourcing, Purchasing reduces costs and improves efficiencies—while complying with university, state and federal laws, policies, and regulations.

For complex or high-dollar transactions, involving Purchasing early in the process will yield the best results.

Spartan Marketplace

Spartan Marketplace provides MSU with a centralized, convenient way to use strategic contracts.

Purchase Orders

Purchase orders are a form of contract for goods or services and are initiated through a requisition in the Finance System.

Pcard

The Pcard Mastercard® program allows MSU faculty and staff to conveniently purchase low-dollar items.

Ways to Buy

Choosing the appropriate buying method saves time and university resources.

Business Inclusion

This program encourages opportunities for minority and woman-owned enterprises, small, or other disadvantaged businesses.

For Suppliers

Doing business with MSU, supplier requirements, Supplier Diversity Program, and more.

News

Oct 11

Annual Equipment Inventory

The Capital Asset Management team has sent letters to department administrators regarding MSU’s annual equipment inventory. The physical inventory process is conducted on an alternating year basis by CAM, and is due by December 20, 2019. Click the title for more information.

Sep 16

Intro to University Services Class

University Services is offering a class from 10:00 a.m. - 12:00 p.m., October 8, 2019, at the Angell Building, that provides an overview of our services. Though it's geared toward new employees, all MSU faculty and staff are welcome to attend. Click the title for registration details.

Sep 09

Medline Now in Spartan Marketplace

Medline has been added as a supplier in Spartan Marketplace. The largest privately-held manufacturer and distributor of medical supplies, Medline offers products spanning the healthcare continuum, including lab supplies and medical/scientific supplies.

Jun 26

Change to Pcard Receipt Policy

Effective September 1, 2019, receipts for Pcard purchases must be scanned and attached to the corresponding eDoc in KFS. All associated approvals (cardholder and fiscal officer) are to take place in KFS.

More News

FAQS

Can I sign a contract with a supplier?
No. In fact, the Delegation of Signature Authority PDF letter identifies the only individuals who are allowed to execute contracts and other legal documents. Unauthorized contracts are not binding to the university.
How do I find the PO number on a requisition?
- From the Main Menu in the Finance System, click Requisitions (located in the upper right box labeled Custom Document Searches).
- Enter the requisition number and click Search.
- Click on the Document ID of the requisition
- In the requisition, scroll to the View Related Documents Tab; click Show
- If the PO is in Open or Closed status, the PO number will appear.
If the PO is in In Process/Unapproved Status, the PO number will not show. Click on the link to the PO and in the PO, scroll up to Document Overview to find the name of the Contract Manager/buyer. You may contact the buyer to inquire about the status.
I've already received pricing estimates—does Purchasing still need to quote?
For purchases over $10,000 it is necessary for Purchasing to issue a quote. You may attach quotes to your requisition and they will be used for reference.
Can I use a requisition number to start a project or place an order?
No. Suppliers may not begin work or process a transaction without a purchase order.

More FAQ

purchasing

Welcome to Purchasing

News

FAQS