Welcome to Purchasing

Purchasing is responsible for competing, contracting, and issuing orders for goods and services that support MSU's mission. Through strategic sourcing, Purchasing reduces costs and improves efficiencies—while complying with university, state and federal laws, policies, and regulations.

For complex or high-dollar transactions, involving Purchasing early in the process will yield the best results.

 

Spartan Marketplace

Spartan Marketplace

Spartan Marketplace provides MSU with a centralized, convenient way to use strategic contracts.

Purchase Orders

Purchase Orders

Purchase orders are a form of contract for goods or services and are initiated through a requisition in the Finance System.

Pcard

Pcard

The Pcard Mastercard® program allows MSU faculty and staff to conveniently purchase low-dollar items.

Buying Methods

Buying Methods

Choosing the appropriate buying method saves time and university resources.

Conflict of Interest

Conflict of Interest

Awareness of potential conflicts of interest is paramount as MSU employees engage in procurement activities on a purchase order basis, via Pcard or otherwise.

Supplier Resources

Supplier Resources

Doing business with MSU, policies, supplier requirements, and more.

News

Feb 04

News regarding PO Admin Fee

In December, we communicated a plan intended to help support our procurement and logistics activities. Based on feedback from our campus stakeholders and suppliers, the university is not moving forward with the PO Administrative Fee. Suppliers will not incur fees based on purchase order spend.
Jan 21

Amazon available in Spartan Marketplace using Pcard

University Services Purchasing is pleased to announce we've launched the Amazon catalog in Spartan Marketplace. By policy, purchases from the MSU Amazon Business account can only be made by individuals using a Pcard to obtain goods on behalf of the university and must be used for business purposes.
Jan 11

Closing a purchase order in KFS

The functionality in the Kuali Financial System (KFS) has been updated to allow financial document preparers to close their own purchase orders—once payment has been made—without Purchasing staff involvement. Closing a purchase order indicates that all encumbrances should be removed and no further payment can be made against the PO.
Dec 18

Update: PO Administrative Fee

12/21/20 Update: Last week, we communicated a message regarding the implementation of a 1.75% Purchase Order Administrative Fee, scheduled to become effective January 1, 2021. Based on your concerns, we are delaying the rollout of the PO Administrative Fee until March 1, 2021, while we take time to consider all options.
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FAQS

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