Feb 04
purchasing
Purchasing is responsible for competing, contracting, and issuing orders for goods and services that support MSU's mission. Through strategic sourcing, Purchasing reduces costs and improves efficiencies—while complying with university, state and federal laws, policies, and regulations.
For complex or high-dollar transactions, involving Purchasing early in the process will yield the best results.
Spartan Marketplace
Spartan Marketplace provides MSU with a centralized, convenient way to use strategic contracts.
Purchase Orders
Purchase orders are a form of contract for goods or services and are initiated through a requisition in the Finance System.
Pcard
The Pcard Mastercard® program allows MSU faculty and staff to conveniently purchase low-dollar items.
Buying Methods
Choosing the appropriate buying method saves time and university resources.
Conflict of Interest
Awareness of potential conflicts of interest is paramount as MSU employees engage in procurement activities on a purchase order basis, via Pcard or otherwise.
Supplier Resources
Doing business with MSU, policies, supplier requirements, and more.
News
Jan 21
Amazon available in Spartan Marketplace using Pcard
University Services Purchasing is pleased to announce we've launched the Amazon catalog in Spartan Marketplace. By policy, purchases from the MSU Amazon Business account can only be made by individuals using a Pcard to obtain goods on behalf of the university and must be used for business purposes.Jan 11
Closing a purchase order in KFS
The functionality in the Kuali Financial System (KFS) has been updated to allow financial document preparers to close their own purchase orders—once payment has been made—without Purchasing staff involvement. Closing a purchase order indicates that all encumbrances should be removed and no further payment can be made against the PO.Dec 18
Update: PO Administrative Fee
12/21/20 Update: Last week, we communicated a message regarding the implementation of a 1.75% Purchase Order Administrative Fee, scheduled to become effective January 1, 2021. Based on your concerns, we are delaying the rollout of the PO Administrative Fee until March 1, 2021, while we take time to consider all options.FAQS
- Can I sign a contract with a supplier?No. In fact, the Delegation of Signature Authority PDF letter identifies the only individuals who are allowed to execute contracts and other legal documents. Unauthorized contracts are not binding to the university.
- How do I find the PO number on a requisition?
- From the Main Menu in the Finance System, click Requisitions (located in the upper right box labeled Custom Document Searches).
- Enter the requisition number and click Search.
- Click on the Document ID of the requisition
- In the requisition, scroll to the View Related Documents Tab; click Show
- If the PO is in Open or Closed status, the PO number will appear.
- Can I use a requisition number to start a project or place an order?
No. Suppliers may not begin work or process a transaction without a purchase order.