accounts payable

Services

Purchase Order Payments

The Accounts Payable (AP) team processes invoices for purchases made through the Finance System. Invoices must arrive in AP referencing a valid PO number or the payment may not be processed. Documents with missing PO numbers will be returned to the supplier or department (if referenced). Professional Service Contract payments are also made through Accounts Payable.

Emergency Checks

To expedite a supplier payment, see the Manual of Business Procedures Section 74. Invoices must be received by Accounts Payable by 10:00 a.m. to be processed the same day. There is a $15 charge to facilitate immediate payments.

Supplier Refund Check

On occasion, suppliers doing business with MSU will generate refund checks. Though these checks are generated for several reasons, they should all be processed through the AP office for inclusion on the purchase order payment information. MSU departments receiving these checks directly from the supplier should forward them to AP with any information or documentation that will help ensure accurate account distribution. Contact Accounts Payable at (517) 884-6226 with questions.

Wire Transfers

Accounts Payable works closely with the Controller's Office to process wire transactions for supplier payments. Payments to foreign suppliers are made using wire transfers. There is a $25 processing fee for this service.