Submitting Invoices

E-mailing Invoices

Note: The e-mail addresses below are for invoice submission only—no other correspondence.
Accounts Payable accepts invoices from both MSU departments and suppliers electronically.
To submit invoices via e-mail, please follow these steps.

Suppliers

  • Prepare each invoice as a separate PDF file.

  • For security purposes, redact social security numbers.

  • Send only one invoice per e-mail.

  • Send an original e-mail—do not forward from another e-mail.

  • In the e-mail subject line, include the PO number and the supplier name.
    Example: PO23456 James Company

  • Suppliers: Send email to MSUPAY@msu.edu.


MSU Departments

  • Prepare each invoice as a separate PDF file.

  • For security purposes, remove or black out social security numbers.

  • Send only one invoice per e-mail.

  • Send an original e-mail—do not forward from another e-mail

  • In the e-mail subject line, include the PO number and the supplier name.
    Example: PO 23456 James Company

  • For expedited payment, put "Urgent" in the subject line and the account number to charge in the body of the e-mail.

  • MSU departments: Send email to USAP@msu.edu

Please contact Accounts Payable at (517) 353-2011 with any other inquiries. 

It takes approximately one week after receipt of the invoice to enter it into the system. E-mailed invoices will be processed at the same rate as paper invoices that are received that day.


Other Options

  • Fax invoices to (517) 884-6189
  • Mail invoices to
    • MSU Accounts Payable
      166 Service Rd., Room 103
      East Lansing, MI 48824