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Michigan State University University Services

Code of Ethics

Michigan State University is a public institution—and by merit of this, each MSU employee is considered a public servant. Staff are expected to behave and conduct business in an ethical manner as defined in the University Employee Handbook section titled “Rules Governing Employee Conduct.” Critical to ethical procurement is the maintenance of an open and competitive environment where all suppliers are treated equally. Business is to be conducted on a level playing field with participating suppliers having access to all relevant information in order to best meet the needs of the university.

National Association of Educational Procurement Code of Ethics
Purchasing professionals must possess strong ethics to protect their own and their institution’s reputation for fair dealing. To strengthen ethical awareness and to provide guidelines for its members, NAEP has long promoted a code of ethics.

  1. Give first consideration to the objectives and policies of my institution.
  2. Strive to obtain the maximum value for each dollar of expenditure.
  3. Decline personal gifts or gratuities.
  4. Grant all competitive suppliers equal consideration insofar as state or federal statute and institutional policy permit.
  5. Conduct business with potential and current suppliers in an atmosphere of good faith, devoid of intentional misrepresentation.
  6. Demand honesty in sales representation whether offered through the medium of a verbal or written statement, an advertisement, or a sample of the product.
  7. Receive consent of originator of proprietary ideas and designs before using them for competitive purchasing purposes.
  8. Make every reasonable effort to negotiate an equitable and mutually agreeable settlement of any controversy with a supplier; and/or be willing to submit any major controversies to arbitration or other third party review, insofar as the established policies of my institution permit.
  9. Accord a prompt and courteous reception insofar as conditions permit to all who call on legitimate business missions.
  10. Cooperate with trade, industrial and professional associations, and with governmental and private agencies for the purposes of promoting and developing sound business methods.
  11. Foster fair, ethical and legal trade practices.
  12. Counsel and cooperate with NAEP members and promote a spirit of unity and a keen interest in professional growth among them.

Members are also encouraged to participate in continuing open discussions of ethical principles with their colleagues and with others.