Submitting Invoices

Emailing Invoices

Note: The email addresses below are for invoice submission only—no other correspondence.
Accounts Payable accepts invoices from both MSU departments and suppliers electronically.
To submit invoices via email, please follow these steps.

Suppliers

  • Prepare each invoice as a separate PDF file.

  • For security purposes, redact social security numbers.

  • Send only one invoice per email.

  • Send an original email—do not forward from another e-mail.

  • In the email subject line, include the PO number and the supplier name.
    Example: PO#345678 James Company

  • Suppliers: Send email to MSUPAY@msu.edu.


MSU Departments

  • Prepare each invoice as a separate PDF file.

  • For security purposes, remove or black out social security numbers.

  • Send only one invoice per email.

  • Send an original email—do not forward from another email.

  • In the email subject line, include the PO number and the supplier name.
    Example: PO#345678 James Company

  • For expedited payment, put "Urgent" in the subject line and the account number to charge in the body of the email.

  • For check pickup, put "Hold" in the subject line.
  • MSU departments: Send email to USAP@msu.edu

Please contact Accounts Payable at (517) 353-2011 with any other inquiries. 

It takes approximately one week after receipt of the invoice to enter it into the system. Emailed invoices will be processed at the same rate as paper invoices that are received that day.


Other Options

  • Fax invoices to (517) 884-6189
  • Mail invoices to
    • MSU Accounts Payable
      166 Service Rd., Room 103
      East Lansing, MI 48824